Co-Hosting Services for Vacation Rental Owners

Vacation Rental Co-Hosting

Chaos or Control? We Build the Path to Order.

Our co-hosting service is built to stop the chaos before it starts. You stay in charge of your platform and guest communication — we handle cleaners, supplies, and daily logistics that drain your time. No middlemen. No confusion. Just a system that works — so you don’t have to.

The Path to Order

Who Co-Hosting Is For

Out-of-town owners who need boots-on-the-ground support
Investors who want systems, not more tasks
Busy professionals who can’t chase cleaners or refill soap
Hosts tired of things slipping through the cracks

What Is Co-Hosting?

Co-hosting isn’t full management. You keep your listing, guest messages, and payouts. We handle the operations in the field — so your property stays under control, even when you’re not there.

You stay in control of your listing — we stay in control of the field.

How Our Co-Hosting Works

Step 1: Walkthrough & Setup
We inspect the property, install the VRS Ops System™, label linens, and prepare your unit for consistency and control.
Step 2: Ongoing Oversight
We manage cleaners, verify readiness, track supplies, and resolve guest issues on-site.
Step 3: Transparent Billing
You receive one invoice per guest cycle, covering your hosting fee and any optional services — no surprises.

Included with Every Co-Hosting Plan

Cleaner Scheduling & Verification
Guest Interaction Day of Check-in and Check-out
VRS Ops System Setup
Property Inspections
Guest Readiness Checks
Property Issue reporting
Amenity Monitoring & Restocks

Linen Inventory Tracking
Coordination with Repair Vendors
In-field Labor Training
Listing Description Support
Staging Insight
Coordinate with Photographer
Write clear, enforceable House Rules

On-the-Ground Oversight — So You Don’t Have to Be

We bring structure, accountability, and real-time eyes on your property.
Our Co-Hosting service doesn’t stop at assigning tasks — it ensures they’re done right. From cleaner scheduling and guest-day communication to amenity restocks, issue reporting, and repair coordination, we manage the physical operations so you stay in control without being onsite.
You get real updates, verified standards, and peace of mind — every stay.

Onsite Oversight & Guest-Day Assurance

We don’t just assign a cleaner and hope for the best. Our team ensures your property is guest-ready through direct oversight, visual inspections, and in-person confirmation. From scheduling to check-in and check-out communication, we manage the details others skip — so you don’t have to.

Create and maintain the cleaning calendar
Assign designated cleaner and confirm availability
Send reminders
Why Cleaning Verification Matters:
Most “co-hosts” stop at assigning cleaners.
We verify, document, and correct — which is what makes the VRS Ops system dependable.

Day-of check-in communication: We confirm the guest’s arrival, and ensure they are settled.
Early check-in decisions: We send the guest a text message when early access is possible.
Check-out day communication: We confirm guest departure.
We address any check-in or check-out property issue directly with guest.

A guest readiness check is a visual and functional inspection to confirm that the property is fully prepared for the next guest before check-in.
It’s the final “yes, this is ready” — not just “the cleaner says it’s done.”

Our property inspections catch small problems before they become big ones. We don’t just trust a checklist — we walk the house.

Issue Tracking, Restocks & Linen Accountability

What others overlook, we report.
Our field team doesn’t just walk past problems — we document them. From broken items to low supplies and missing linens, we track it all in real time.

Issue reporting means identifying, documenting, and communicating anything that’s wrong inside the property — before it becomes a guest complaint or a bad review.

You’ll never be surprised by a bad review again — because we saw the problem before the guest did.

Supplies are purchased using the operational reserve the owner provides (usually $300–$500 float)
Refill and check amenity levels during each turnover or walkthrough
“We track and refill all your guest supplies so you’re never caught short. To do this efficiently, we require a supply reserve on file. You’ll receive restock logs and refill alerts as needed.

How It Works in Practice:
We confirm correct sets are in place during turnover
Any damaged or missing items are logged and flagged
We ensure the unit never runs short or gets “franken-linened” with random leftovers

When a bed is made with mismatched, leftover, or random linens that don’t belong together — often pulled from old stashes, mixed properties, or unlabeled bags.

What It Looks Like:
A queen bed with one white pillowcase, one beige

Without tracking, linens get:
Stolen
Swapped between properties
“You’ve been replacing linens silently for years. We stop that leak — and hold guests and cleaners accountable.”

Oversight, Updates & Onsite Accountability

We don’t guess — we verify.
From enforcing cleaner compliance to keeping you informed, our role doesn’t stop at scheduling. We coordinate repairs, train your labor, and document issues before they turn into bad reviews.

We keep the owner informed without overwhelming you — just the key things you need to know.
Includes:
Notifications when something goes wrong (damage, no-show, bad clean)
Photos of issues (before guests notice)
Weekly or per-turnover summaries (if requested)
Linen loss or replacement needs
Notes if supplies are low or signage removed
“We keep the owner out of the weeds — but never out of the loop.”

We’re not just scheduling cleaners — we’re holding them accountable to the VRS Ops System standards.
Enforcing VRS Ops system use: signs in place, linens labeled, setup followed
“We don’t hope your cleaner did it right — we check.”

Definition Vendor Coordination:
We coordinate vendors with the owner when something breaks or needs attention.
We’re on site to help guide or verify if needed
“When something breaks, we don’t leave you to figure it out from another state. We’ll help coordinate repairs with your vendor — or assist finding one if needed.”

When the owner’s cleaner (or new labor) doesn’t know how to meet the VRS Ops System standards, we step in on site to train them — using our systems, visuals, and expectations.

Why It Matters:
Many owners say, “I already have a cleaner.”
But that cleaner may not:
Stage the property correctly
Clean with none damaging products
Know how to reset kitchen cabinets
How to break down beds, appliances etc.
Use of home equipment
“We don’t replace your cleaner — unless they refuse to do it right. First, we train them. Then we hold them to it.”

Platform Responsibilities Stay with the Owner

Because we’re in the field and not behind a desk — our team’s focus is boots-on-the-ground operations.

Owner/Host is responsible for managing their property’s platform.

We can suggest tools or features — but you’ll need to work directly with the service providers for setup, training, and support.

Our Full Property Management Services (not Co-Hosting) may include:

Booking platform dashboards (Airbnb, Vrbo, etc.)
Calendar syncs or channel managers
Price tool logic (like PriceLabs)
Insurance or guest agreement enforcement

Guest Communication (Optional Add-On)

📋 Definition of Guest Communication:

We manage all guest-facing messages — before, during, and after the stay — so the owner doesn’t have to.
This is a separate service from our Co-hosting services and operational support (Owner Requests).

What We Handle:

Pre-arrival messages (directions, check-in times, welcome notes)
During-stay questions (Wi-Fi issues, TV help, locked out, trash day)
Departure reminders (checkout time, instructions)
Post-checkout follow-up (thank you messages, reviews)
Guest disputes or complaints (handled calmly and professionally)

Why Guest Communications is an Add-On:

Guest messaging can be time-consuming, especially:

Last-minute check-in questions
Misunderstandings about house rules
Complaints we didn’t cause (but still need to manage)

It requires quick replies, 7 days a week — so it’s priced as an additional service.

“You can stay in charge of your guest messages — or you can hand that off too. If you’d rather not deal with 10pm texts about the thermostat, we’ve got it covered.”

VRS Ops System Setup

$500–$1,200 (based on property size and layout)
One-time install of our in-property operational system, including:

QR signage (guest checkout, cleaner access, linen replacement)
Branded laminated guides and staging tools
Labeled linens and amenity placement
Guest flow and departure procedure integration

Property Onboarding + Field Prep

Labor billed separately
Includes:

Deep clean prep
Cabinet resets
Bed breakdowns
Staging, inventory delivery, and team setup

Ongoing Co-Hosting Services

10–20% of booking revenue
Covers:

Cleaner scheduling and verification
Guest check-in and check-out interaction
Field inspections, amenity restocks, linen tracking, issue reporting, and more

➕ Optional Add-Ons

Guest Messaging Service
Deep Cleans (scheduled as needed)

Service Comparison Table

How to Use This Table:

Full Property Reset & Setup Onboarding is for owners who want to pay once and get a fully restructured property (often before running it themselves)
VRS Co-Hosting Onboarding is required before VRS will manage a unit — it’s our system install with cleaner/ops alignment
VRS Standalone Ops System Setup is for self-managing owners who just want our structure (but none of our time)

Feature / Service	Full Property Reset and Setup Onboarding (Standalone Service)	VRS Co-Hosting Onboarding (Required Before Co-Hosting)	VRS Standalone Ops System Setup (No Co-Hosting)
Deep Cleaning (Full Reset)	✅ Included (VRS Licensed Professionals)	❌ Not included (must be scheduled separately)	❌ Not included (owner handles)
Full Property Walkthrough	✅ Yes — inside cabinets, drawers, closets	✅ Yes	✅ Included (by Photos) or Required Local
Kitchen & Cabinet Organization	✅ Fully reorganized	✅ Light adjustments/placement guidance	✅ Quick setup guidance
Housekeeping Closet / Laundry Setup	✅ Fully reorganized + stocked	✅ Reviewed + optimized	✅ Reviewed only
Linen Labeling & Inventory Control	✅ Included w/ full setup	✅ Included	✅ Included (if linens purchased from VRS)
QR System Installation	✅ Full install	✅ Full install	✅ Full install
Staging Corrections	✅ Full reset	✅ Light touch-ups	❌ Owner handles
Supply Flow + Restock Setup	✅ Full plan w/ purchasing option	✅ Audit only	✅ Audit only
Cleaner Walkthrough Training	✅ Hands-on + standards setup	✅ Included (if needed)	✅ Included (if needed)
Photo Documentation of Setup	✅ Setup photos provided	✅ Setup photo log	✅ Setup photo log
Owner Reports or Suggestions	✅ Full recap with action plan	✅ Light setup notes	✅ Basic summary
Post-Setup Management	❌ Not included	✅ Included via Co-Hosting	❌ Not included
Pricing	$2,000–$3,500+ (based on size/scope)	$500–$1,200 (one-time, discounted for ongoing clients)	$750+ (base rate, varies by size)

Co-Hosting vs Property Management

Feature	Co-Hosting	Property Management
You keep your listing	✅ Yes	❌ No
You stay in control	✅ Yes	❌ No
We run the daily operations	✅ Yes	✅ Yes
We handle guest messages	Optional	✅ Yes
We take over your account	❌ No	✅ Yes

Ready to Stop Managing the Chaos?

You don’t need to give up control — you just need the right support.
We’ll walk the property, install the system, and take the weight off your back. Visit our Shop for labeled bed and bath linens and our five-star departure sheets — designed to keep every property consistent and guest-ready.

[Schedule a Co-Host Walkthrough →]